Software & Research

Home EGFS Features

EGFS Features

A web based application, EGPS allows hundreds of users around the world to access accounting, finance and cost control data securely and in keeping with the level of authorisation they have been assigned by the system administrator.

You may access the EGFS application from your notebook computer, as well as your tablet or smart phone to view screens and give approval.

Bookkeeping and Approval Operations

EGFS enters all financial transactions including bills, deposit and banking operations, personnel expense statements, pay roll and accrual records with separate data entry screens. It allows for even people with very little accounting knowledge to do bookkeeping. It features approval flow that can be customised for companies and project organisations for all operations. EGFS allows for easy and rapid entry of data. It features a flexible approval flow that can be customised by transaction type, amount, company and project organisation. Relevant persons are notified of approval demands by e-mail and the approval mechanism works online on computers, tablets and smart phones.

Multicurrency

EGFS is a finance management system that truly supports double book accounting by recording transaction amounts in the original currencies and in the currencies used by two additional books. It calculates the periodic fluctuation of value for the currencies of two books automatically and keeps separate sets of exchange rates from different countries’ central banks. EGFS uses currency sets to provide all reports in desired currency.

Budget and Financial Control

EGFS provides many tools for the follow-up of project costs and budgets. With all transactions being entered with structured cost codes, it allows for these transactions to be connected with the budgets entered to the system using the same cost codes. With EGPS integration, bills are related to relevant procurement orders. As a result, the budget by project and cost codes is accurate for loaded, realised and paid amounts.

Transactions between Companies and Firms

EGFS allows for internal bills and receipts within your different companies and projects to be managed consistently and compatibly. The receipts and bills companies have sent each other are reflected symmetrically in company records. The sending of receipts and bills between the companies takes place flawlessly. This makes it easier to calculate periodic amortisation. EGFS allows for information on fixed assets and fixed asset transactions to be followed-up on fixed asset cards. It allows for automatic calculations of cost and profit/loss in sales transactions.

Cash Flow Management

EGFS allows for all debtor and creditor account transactions to be entered using payment and collection plans and for deposit and bank transactions to be related to the payment and collection plans. It therefore allows for the management of cash flow. It is easier to prepare payment plans for vendor bills and collection plans for invoices to clients with EGFS. It allows for forming payment and collection plans for receipt and accrual transactions. Using EGFS, it is possible to follow-up cash transactions by bills and other accrual documents and to report cash-based financial controls. It allows for closing payment and accrual plans for deposit and bank transactions.

Integration of E-bills with E-accounts

EGFS features integration of e-bills with e-accounts. Vendors’ bills that arrive through the e-bill service provide are transferred to EGFS automatically, while invoices sent to clients using the e-bill application are sent to the e-bill service provider automatically. E-bills are automatically entered on to the system and accounted for.  Official books are also prepared in the e-book format and sent to the e-book integrator.

Fixed Assets

EGFS allows for the integration of fixed assets transactions with general accounting and for the easy management of inventory. It provides integration with the bill of purchase of fixed assets. It makes it possible to follow-up fixed assets information and transactions on fixed assets cards and makes it easier to calculate periodic amortisation. It allows for automatic calculations of cost and profit/loss in sales transactions.

Document Management

The original document for transactions is scanned and saved to the data entry screen. This allows for original documents such as bills and receipts to be easily accessed afterwards. The original documents may be viewed on smart phones and tablets, which can also receive and send approval notifications.